C8 The role of Secretary Administration RESOURCESPUBLICATIONSPILLARSBUILDING THE CAPACITY OF LOCAL GROUPSC8 THE ROLE OF SECRETARY The role of a Secretary is to provide support for the Chairperson, to keep careful notes and to organise the smooth running of the group. A Secretary needs to be: literate so that a record (minutes) can be made of all the important points discussed and decisions made at each meeting able to write letters and reports on behalf of the group able to arrange the timing and place for meetings and make sure all members have this information and details of matters to be discussed able to look after and organise any information resources and notes which the group owns. Discussion This list may not be complete. What other roles could be added? What are the possible consequences for a group which is unable to keep notes of its meetings and activities? What are the benefits of good organisation within a small group? What personal qualities might a Secretary need? Which of these roles do participants think are more important? These could be ranked in order of importance. How vital is literacy for the role of a Secretary? Is training available for anyone who would make a good Secretary, but needs encouragement with literacy training? Share on Facebook Share on Twitter Print Share on Facebook Share on Twitter Print